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Process-First. Custom-Built. Built to Last.
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Software Proposal
Centralized Inventory &
Warehouse Management
System
End-to-end control of inward materials, storage, stock, ready goods, and approval workflows.
Digitize
Manual Processes
Optimize
Storage Capacity
Visualize
Real-Time Stock
Prepared for
"Process-First. Custom-Built. Built to Last."
Date
February 27, 2026
Current Challenges
The Problem: Manual, Fragmented Inventory Operations
Without a centralized system, plant operations suffer from disconnects between inward, QC, and storage teams.
Manual & Error-Prone
Paper-based recording of inward entries leads to frequent data mismatch, human errors, and significant delays in processing.
Low Traceability
Inability to track specific batches or lots across the lifecycle makes it impossible to identify the source of quality issues.
Slow QC Handoffs
QC status (Approved/Rejected) is not instantly visible to stores, causing delays in GRN generation and material issuance.
Storage Confusion
Lack of defined rack mapping results in poor space utilization and wasted time searching for materials or empty slots.
Limited Visibility
Stakeholders lack real-time insights into stock levels, aging, and movement, leading to overstocking or stockouts.
Weak Controls
Uncontrolled issuance and lack of digital audit trails create security risks and accountability gaps in stock movement.
Business Impact
Higher Operational Costs & Slower Throughput
Decision Blind Spots
Production Delays
Inventory Shrinkage
Solution Overview
Our Solution: A Unified, Plant-Fit Inventory Platform
A centralized digital ecosystem designed to streamline every stage of material handling—from gate entry to final dispatch.
Inward Material Management
Digital entry recording, QC status tracking, and automated GRN generation.
Ready Goods Management
Smart storage with rack/carton tagging and optimized retrieval systems.
Stock & Inventory Control
Real-time visibility, movement history, and granular batch/lot tracking.
Approval Workflows
Configurable multi-level approvals for QC, GRN, issuance, and adjustments.
Capture
Inward Entry
QC Check
Status Update
GRN
Generation
Stock Update
Real-time
Store / Rack
Placement
Issue / Retrieve
Production/Dispatch
Audit & Analyze
Insights
Increased Accuracy
Faster
Throughput
Full
Traceability
"From raw material entry to finished goods dispatch"
System Architecture
Scope of Solution — Core Modules
A comprehensive suite of four integrated modules covering the complete material lifecycle.
Inward Material Management
Entry to Stock
- RMPM Inward Capture: Digital entry of supplier, material, batch/lot, and quantity details.
- QC Status Integration: Links inward lots with Quality Control status (Pending, Approved, Rejected).
- Automated GRN: Goods Receipt Note generation triggered only upon QC acceptance.
- Auto Stock Updates: Seamless transition from 'Quarantine' to 'Available Stock'.
Storage Intelligence BONUS
Smart Warehouse Logic
- Rack Mapping: Digital twin of warehouse storage locations and rack layout.
- Capacity vs. Utilized: Real-time heatmaps showing empty, partial, and full racks.
- Smart Allocation: Software-driven suggestions for optimal material placement.
- Location Tagging: Precise mapping of materials to specific bin/rack coordinates.
Ready Goods Management
Finished Goods Handling
- Rack & Carton Tagging: Associate ready cartons with specific rack numbers and batch details.
- Quick Retrieval: Search and locate goods by Rack No, Carton No, Batch, or SKU.
- Storage Optimization: Analytics on finished goods turnover and storage density.
- Dispatch Planning: Efficient pick-list generation based on location logic.
Visibility & Control
Governance & Insights
- Real-Time Stock: Instant visibility into current inventory levels across all categories.
- Movement History: Detailed logs of every stock movement (In → Store → Out).
- Batch/Lot Tracking: End-to-end traceability for quality audits and recalls.
- Audit Trails: Immutable records of user actions, approvals, and adjustments.
Process Workflow
Inward Material Management | Step-by-Step
From gate entry to rack placement—digitized, tracked, and verified at every step.
1
Inward Entry
Capture Supplier, Material, Batch/Lot & Qty digitally.
2
Sampling
QC team receives alert for sampling & testing.
3
QC Decision
Status Update: Approve or Reject.
4
GRN Gen.
Auto-generated only upon QC acceptance.
5
Stock Update
System moves inventory to 'Available' status.
6
Rack Assign
Map material to specific physical rack/bin.
7
Issuance
Privileged users authorize release to production.
Entry Phase
Quality Control
System Logic
Physical Action
Digital Traceability maintained at every node
Advanced Warehouse Logic
Storage Intelligence BONUS FEATURE
Transforming physical racks into a digital twin for smart allocation and capacity optimization.
Live Rack Heatmap
Full
Partial
Reserved
Empty
Rack A
A-01: Filled
Rack B
B-02: QC Hold
Rack C
Rack D
Rack E
E-01: Available
System Suggestion: Allocate incoming batch #402 to Rack E
Core Capabilities
Full Unit Tracking
Map every carton/pallet to specific coordinates.
Capacity Analytics
Visualize utilized vs. available space instantly.
Smart Allocation
Auto-suggest best slot based on FIFO/FEFO.
Operational Impact
Space Utilization
85%
Optimized
Retrieval Time
-40%
Faster
Finished Goods Handling
Ready Goods Management
Streamlined dispatch operations with intelligent tagging, storage optimization, and rapid retrieval.
Storage Optimization
BONUSReal-time Capacity Analytics
-
Utilization Analytics: Insight into average storage usage & density trends.
-
Capacity Insights: Identify bottlenecks before they impact production.
-
Empty Space Logic: Auto-suggest empty rack spaces for new stock.
Rack & Carton Tagging
TAG #8021
Rack: B-04
Batch: A99
Batch: A99
-
Digital Identity: Every carton gets a unique digital ID linked to its contents.
-
Rack Association: Ready cartons are digitally 'married' to specific rack numbers.
-
Detail Capture: Store Batch No., Production Date, and SKU on the tag.
Retrieval System
Match Found
-
Multi-Parameter Search: Retrieve by Rack No, Carton No, Batch, or SKU.
-
Pick-List Generation: Generate optimized paths for dispatch teams.
-
Speed & Accuracy: Eliminate manual searching and reduce loading times.
Seamless Dispatch Operations
Search Time
↓ 60% Reduction
Inventory Accuracy
99.9%
Visibility & Control
Stock & Inventory Control | Live Dashboard
Real-time stock monitoring, movement history, and audit-ready adjustments.
Total On-Hand
12,450
+2.4% vs last week
QC Pending
342
Requires Attention
Low Stock Alerts
5
Below Min Threshold
Avg. Turnover
14 Days
Optimal Range
Inventory Movement Trends
Daily
Weekly
Monthly
Recent Movement Log
View AllGRN Generated
Batch #B-9902 | User: J.Doe
INWARD
10:42 AM
Issued to Production
Batch #A-1023 | User: System
ISSUED
09:15 AM
Stock Adjustment
Rack D-04 Damaged | User: Admin
ADJUST
Yesterday
GRN Generated
Batch #B-9901 | User: K.Smith
INWARD
Yesterday
Governance & Control
Approval Workflows
Multi-level, role-based authorization ensuring critical actions are verified and traceable.
Fully Configurable Rules Engine
Lab
Chemist / QC Head
QC Approval
Mandatory check before material moves to stock.
Level 1
Store
Manager
GRN Verification
Commercial & quantity verification post-QC.
Level 2
Production
Head
Issuance Authorization
Approval required for batches > ₹50k value.
Conditional
Plant
Admin
Stock Adjustment
Critical override for damaged/lost inventory.
Critical
Why It Matters
Configurable Logic
Workflows adapt to your plant's hierarchy. Enable or disable approval steps based on material category or value.
Role-Based Access
Strict segregation of duties. A user who requests material cannot be the one to approve its issuance.
Immutable Audit Trail
> 10:05 AM
REQ_ID_402 Created
> 10:15 AM
QC_CHECK Passed
> 10:45 AM
ADMIN_APPRV Authorized by J.Doe
Every click, approval, and rejection is time-stamped and logged for compliance.
Business Impact
Why Implement Flutebyte?
Delivering tangible operational improvements through digitization and control.
Reduced Manual Errors
Eliminate spreadsheet chaos and data entry mistakes. Automated logic validation ensures stock accuracy and prevents processing of expired or rejected materials.
End-to-End Traceability
Track every material movement from supplier entry to final dispatch. Instant recall capabilities with full batch history logs for audit compliance.
Optimized Storage
Maximize warehouse capacity with intelligent rack mapping. Reduce 'air' storage by identifying empty bins and suggesting optimal placement logic.
Faster Processing
Cut down turnaround times for inward GRN and outward issuance. Digital approvals and quick-search retrieval speed up daily floor operations significantly.
Real-Time Insights
Stop guessing stock levels. Get instant visibility into on-hand inventory, aging stock, and consumption trends to drive data-backed purchasing decisions.
Better Operational Control
Enforce process discipline with role-based access and mandatory approval workflows. Prevent unauthorized issuance and maintain strict inventory governance.
Roadmap to Live
Implementation Approach
A structured, 6-step deployment strategy ensuring minimal disruption and maximum adoption.
STEP 01
Requirement Validation
Scope freeze & gap analysis workshop.
STEP 02
Process Mapping
Detailed workflow & approval logic definition.
STEP 03
UI/UX Design
Wireframes & clickable prototype approval.
STEP 04
Development
Agile sprints & core module build.
STEP 05
Testing & UAT
User acceptance & stress testing.
STEP 06
Deployment
Training, Data Migration & Go-Live.
Collaboration
Milestone Reviews
Adoption
On-Site Training
Support
14-Day Hypercare
Timeline tailored to scope freeze.
The Flutebyte Advantage
Why Choose Flutebyte?
We don't just build software; we engineer solutions that fit your plant's reality.
Domain & Process First
We specialize in manufacturing workflows, not generic software. Our approach starts on the ground floor.
- Operational Reality: We map actual ground-level workflows before writing a single line of code.
- Bottleneck Identification: Our analysis highlights inefficiencies in your current process first.
- Fit-for-Purpose: The system adapts to your business logic, not the other way around.
Built for Use
Adoption is the key to success. We design systems that are powerful yet simple enough for daily plant usage.
- Custom-Built: No rigid templates or unnecessary complexity. Just what you need.
- User-Centric UI: Intuitive interfaces that reduce training time for floor staff.
- Scalable Architecture: Designed to grow effortlessly as your production volumes increase.
Deep Expertise
Extensive experience in building intelligent inventory and warehouse management systems.
- Core Logic: Specialized in Stock, QC, GRN, and Material Movement tracking.
- Storage Intelligence: Advanced capabilities for rack mapping, capacity planning, and optimization.
- Analytics Driven: Built-in reporting to transform raw data into actionable business insights.
"We believe in partnerships, not just projects. Our commitment extends beyond deployment to ensure continuous improvement and long-term reliability."
— The Flutebyte Promise
Our Values
Our Commitment
More than just software vendors, we are your long-term partners in operational excellence.
Proposal Reference
FLT-2026-INV-PRO
Reliability & Long-Term Support
We don't disappear after deployment. Our dedicated support ensures your operations never face downtime, with proactive maintenance and monitoring.
Dedicated Support
Continuous Improvements
SLA Guarantee
Transparent & Collaborative
No black boxes. You are involved in every step—from requirement validation to milestone reviews—ensuring the final product matches your vision perfectly.
Requirement Validation
Milestone Reviews
Open Feedback
Built for Growth
Your business won't stay static, and neither should your software. Our modular architecture scales effortlessly with increasing production volumes and new workflows.
High Scalability
Integration Ready
Modular Design
Quality at Core
Engineering excellence is non-negotiable. We prioritize system stability, data accuracy, and a clean user experience to maximize operational efficiency.
High Performance
Data Accuracy
Clean UI/UX
We build systems that fit your business, not the other way around. That is the Flutebyte difference.
Let's Build Something
Scan for Digital Proposal
Project ID: FLT-2026-INV-PRO
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